11/13/17 Board Meeting

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Board Minutes

VIII.4.1. CAPITAL FACILITIES PROGRAM: (ESD/HSD) Discussion and Review of

Proposed Environmental Reviews under California Environmental Quality Act

(CEQA) for Upcoming Facilities Projects

Motion Passed: Passed with a motion by Natu Tuatagaloa and a second by Linda

Jackson.

Yes Linda Jackson

Yes Rachel Kertz

Yes Greg Knell

Absent Ms. Maika Llorens Gulati

Yes Natu Tuatagaloa

 

Minutes:

Senior Director of Capital Facilities Programs Dr. Dan Zaich introduced a presentation

to cover: a CEQA matrix for site projects, the first reading of Terra Linda HS and

Madrone HS Education Specifications, foreshadowing for discussion of a solar

master plan, and the sustainability committee and a meeting tomorrow.

Dannis Woliver Kelley attorneys Mark Kelley and Jessika Johnson, along with Amy

Skewes-Cox, CEQA consultant, provided an update to the Board, reviewing the CEQA

matrix:

- Terra Linda: recommending categorical exemptions but will do one more

community outreach meeting. It was noted in response to Trustee Jackson's

questions about how the community is being notified about the meetings, that in

addition to a parent meeting that was held and included Dixie parents, notices are

being mailed to the neighborhood, like the notifications that the Montecito

neighborhood near SRHS received.

-Davidson MS, Laurel Dell and the Davidson Annex: will be treated as one

interrelated project for CEQA purposes, with a focused EIR recommended. Traffic,

parking, esthetics and cultural resources will be studied with a projected timeline for

a conclusion in June. In response to President Kertz's question about whether the

city could come back and ask for more intersections to be studied as they did with

the SRHS EIR, it was noted that is not known at this time, but the city is aware that

the EIR is coming

- Categorical exemptions recommended for the Glenwood MPR and VV projects

Kathleen Moore, consultant, provided an update on Education Specifications for the

HSD, noting a process similar to that used in the ESD was followed; met with

teachers, principals and students over the past 9 months to gather input.

Terra Linda HS: the Innovations Hub will be transformed for career technical

education and possibilities for STEAM, with digital arts, science, projects area, green

room and sound room controls to support industry sections. The new Student

Commons will look like college commons for gathering and collaboration, with a

space for ASB, a student lounge, and staff dining; met to be a hub of the campus. A

new upstairs 21st Century library with spaces for collaboration and tutoring,

computer lab, project-based space, and an outside area for students. A new

competitive gym will include a health classroom, team rooms, training room and

coaches' offices, and will have a capacity of 1200. Performing Arts is being rebuilt

with a new blackbox theater, music classroom and drama area. IT is also part of the

 

 

Ed Specs.

Madrone: the new school will build identity for MHS; classrooms being created

adjacent to SRHS. The new Madrone will include 3 regular classrooms, 1 science

classroom and 1 art lab, as well as outdoor space.

 

These Education Specification plans will be brought to the Board for approval on

December 18th. The SRHS Ed Specs are not expected to ready until after the new

year.

 

Trustee Knell inquired about the bridge in the TLHS conceptual drawings that links

the 2nd story classrooms and the commons area. Dr. Zaich noted this is just a

conceptual design, budget would need to be looked at to see if it is feasible at this

time.

 

Bill Savidge, consultant with Van Pelt Construction, provided an introduction to a

discussion about a solar master plan. Staff hopes for a study session with the Board

in December for a more in depth discussion of a solar master plan.

 

Mr. Savidge noted that the Master Solar Plan will focus on 9 sites as some sites are

not ideal for solar. Options for funding are: cash option, a Power Purchase

Agreement (PPA) or low energy bonds. An immediate item for discussion with the

Board is related to changing regulatory requirements that will change the current

time of use periods when the value of the electricity produced is the most valuable,

to a timeframe that would reduce the value of the electricity produced by the

District’s solar array by 20-40%. In order to be grandfathered into the old timeframe

that will maximize the District's return on energy, the District has to file

interconnections agreements with PG&E by December 26, giving a timeline of 2

years to build the projects. Staff proposed the District make the filing prior to the

deadline of Dec. 26 and bring it back to the Board for ratification at the Dec. 18

meeting. SRHS and DMS have multiple meters and will be interconnected.

 

A student-led Sustainability Committee will hold a meeting tomorrow. Goals for the

committee will be identified.

Having an energy management fellow in place will help with the development of

outcomes from energy management work around the District and will help with

branding of the District with energy savings. In conversation with Strategic Energy

Innovations (SEI) to provide support with this position. Prop 39 funds are available

for an energy management fellow.

 

Trustee Jackson suggested staff contact with Dawn Weisz, CEO of Marin Clean

Energy regarding solar materials. She also suggested exploring free vehicle charging

stations before they are no longer available.

 

Trustee Knell requested an update in a future Board report on what is happening

with escalation of construction costs because of the North Bay fires. He noted that

Novato District is projecting a 40% increase next year and is considering postponing

projects.

 

  1. CAPITAL FACILITIES PROGRAM CONSENT AGENDA: (ESD/HSD) (All items appearing on the

Capital Facilities Program Consent Agenda are approved in one action by the Board. Trustees, staff

or members of the public may request that an item be pulled for discussion prior to Capital

Facilities Program Consent Agenda approval)

Minutes:

Trustee Tuatagaloa requested that Capital Facilities Program (CFP) Consent Item # 1 be pulled for

discussion.

M/S/C (Tuatagaloa, Jackson) the Board voted 4-0 to approve the balance of the CFP Consent

Agenda, with the exception of item #1, by the following vote:

Rachel Kertz - YES

Greg Knell - YES

Linda M. Jackson - YES

Natu Tuatagaloa - YES

Maika Llorens Gulati - ABSENT

 

IX.1. CAPITAL FACILITIES PROGRAM: (HSD) Approval of Change Order No. 1 to the Contract

of Trahan Mechanical for the San Rafael High School HVAC Upgrade Project

Minutes:

 

In response to Trustee Tuatagaloa's request for additional information, Mr. Savidge provided

background on three Potential Change Orders (PCOs) for SRHS. The first PCO is related to

going out to bid prior to DSA approval and having to address changes that DSA made, the

2nd was for a delay, and the 3rd was for unforeseen conditions and adds because of system

elements that were uncovered during the work.

On a related note, Trustee Jackson noted significant noise from what sounded like an HVAC

belt could be heard over the weekend. She asked that it be checked out before signing off

on the work.

 

IX.2. CAPITAL FACILITIES PROGRAM: (HSD) Approval of Deductive Change Order No. 1 to

the Contract of Trahan Mechanical for the Terra Linda High School HVAC Upgrade Project

and Authorization for Filing of the Notice of Completion

Motion Passed: Approval of Change Order No. 1 to the Contract of Trahan Mechanical for

the Terra Linda High School HVAC Upgrade Project and authorize staff to file the Notice of

Completion for the project. Passed with a motion by Natu Tuatagaloa and a second by

Linda Jackson.

Yes Linda Jackson

Yes Rachel Kertz

Yes Greg Knell

Absent Ms. Maika Llorens Gulati

Yes Natu Tuatagaloa

 

IX.3. CAPITAL FACILITIES PROGRAM: (ESD) Approval of Amendment No. 2 to Independent

Consultant Agreement to Prepare an Initial Study and Focused Environmental Impact

Report ("EIR") on the Davidson Middle School, Davidson Annex, and Laurel Dell

Elementary School Projects

Motion Passed: Approval of Amendment No. 2 to the Independent Consultant Agreement

with Amy-Skewes Cox Environmental Planning for preparation of an Initial Study and

Focused EIR for Davidson Middle School and Laurel Dell Elementary School (including

Davidson Annex Temporary Housing). Passed with a motion by Natu Tuatagaloa and a

second by Linda Jackson.

Yes Linda Jackson

Yes Rachel Kertz

Yes Greg Knell

Absent Ms. Maika Llorens Gulati

Yes Natu Tuatagaloa

 

IX.4. CAPITAL FACILITIES PROGRAM: (ESD) Review and Recommendation Determining

Venetia Valley School for Categorical Exemption under the California Environmental

Quality Act ("CEQA")

Motion Passed: Determine the Venetia Valley K-8 classroom replacements, new

construction, and renovation projects are Categorically Exempt from CEQA, and approve the

filing of a Notice of Exemption under CEQA. Passed with a motion by Natu Tuatagaloa and

a second by Linda Jackson.

Yes Linda Jackson

Yes Rachel Kertz

Yes Greg Knell

Absent Ms. Maika Llorens Gulati

Yes Natu Tuatagaloa

 

IX.5. CAPITAL FACILITIES PROGRAM: (ESD) Review and Recommendation Determing the

Glenwood Multi-purpose Building Rroject is Categorically Exempt under the California

Environmental Quality Act ("CEQA")

Motion Passed: Determine the Glenwood Multi-Purpose Building Project is Categorically

Exempt from CEQA and approve the filing of a Notice of Exemption under CEQA. Passed

with a motion by Natu Tuatagaloa and a second by Linda Jackson.

Yes Linda Jackson

Yes Rachel Kertz

Yes Greg Knell

Absent Ms. Maika Llorens Gulati

Yes Natu Tuatagaloa

 

IX.6. CAPITAL FACILITIES PROGRAM: (ESD) Request for Execution of Purchase Order for

Water Flow Testing and Associated Report at Glenwood Elementary School - Marquee Fire

Protection

Motion Passed: Approval of a purchase order for fire hydrant flow testing at Glenwood

Elementary School by Marquee Fire Protection. Passed with a motion by Natu Tuatagaloa

and a second by Linda Jackson.

Yes Linda Jackson

Yes Rachel Kertz

Yes Greg Knell

Absent Ms. Maika Llorens Gulati

Yes Natu Tuatagaloa

 

IX.7. CAPITAL FACILITIES PROGRAM: (ESD) Approval of Amendment No. 3 to Independent

Consultant Agreement Ninyo & Moore Geotechnical Environmental Science Consultants

San Pedro Elementary School

Motion Passed: Approval of Amendment No. 3 to Master Agreement for Geotechnical

Investigation Ninyo & Moore, Geotechnical Environmental Science Consultants. Passed

with a motion by Natu Tuatagaloa and a second by Linda Jackson.

Yes Linda Jackson

Yes Rachel Kertz

Yes Greg Knell

Absent Ms. Maika Llorens Gulati

Yes Natu Tuatagaloa

 

IX.8. CAPITAL FACILITIES PROGRAM: (HSD) Consideration of Proposed Modification No. 3

to Independent Consultant Agreement of Millennium Consulting Associates ("MECA") for

Industrial Hygiene Services - San Rafael High School Stadium Renovation Project

Motion Passed: Approval of Modification No. 3 to the Independent Consultant Agreement

for Millennium Consulting Associates. Passed with a motion by Natu Tuatagaloa and a

second by Linda Jackson.

Yes Linda Jackson

Yes Rachel Kertz

Yes Greg Knell

Absent Ms. Maika Llorens Gulati

Yes Natu Tuatagaloa