12/18/17 Board Meeting

IX.5. UPDATE: (ESD/HSD) Capital Facilities Program

Minutes:

Senior Director Dr. Dan Zaich introduced this presentation to include an update on

construction, a stadium update, and schematic design reviews.

Construction and Stadium updates:

- Regarding the lease-leaseback process - 30 contractors were interviewed; working with 4

general contractors and legal counsel to prepare the awards of contract for review

- Stadium should be ready to play by the April 20th target date

- A draft of the job site work signage will be shared before posting

Schematic Design Reviews:

TLHS: Architect Wally Gordon reviewed schematic designs:

-12-15 site committee meetings were held

- Centralized food service

- Reconfiguration of performing arts

- Library media center as part of the student commons

- Big moves- gym where food service currently is

- Looked at design of Amazon.com headquarters in Seattle and their use of hard surfaces,

acoustics, natural light and invigorating space

- Library collaboration rooms where you can be observable or be observed

- Making cafeteria feel bigger

- Library to include student classroom facilities, labs, project and production area, career

center, courtyard

- Theater and performing arts, innovation hub; created courtyard to open up a core entry to

campus

 

SRHS: Architect Lee Pollard reviewed schematic designs:

- 2-story building for administration, with student services on second floor

- Student common area to be new center to campus

- Future CTE STEM building where cafeteria and MHS are currently

- 38 meetings were held to get to this point in the design; factors that influenced were Ed

 

Specs and feedback from the Design Committee

- Student services/common space for gathering and student work space, access to student

services and student store

- Food service area also for community meetings and gathering area

- Site improvements to drop off zone

- Administration access to center of campus

- Stepped amphitheater with seating

- Ideas for a future square with access to 4th Street

- Solar panels included in designs

- Separate design process for MHS as an independent school; weave needs into the campus

layout with 5 new classes, support space, administration in front of school, small common

space, easy access to quad, new separate entrance to school- move into design

development on main building for submission to the Board in February

- Interim housing will be located on basketball courts next to the gym

- Designs within budget but have to watch costs moving forward

Mr. Pollard responded to Trustee Jackson's questions regarding MHS’s work being separate

from the SRHS budget and the SRHS budget as compared to the TLHS budget.

 

The following individuals addressed the Board regarding this item:

- Peter Gebbie: regarding appreciation for the district, Van Pelt and HY architect team on the

design development; take into consideration movement of students from buildings and

external environments -shade and outdoor seating areas; how students access campus -

solution from the traffic study lacking clarity. Safe Routes to School working with

Transportation Authority of Marin (TAM), the City and SRCS - would like to understand

options. Parents want to move forward with a proposed walkway from 4th street. Challenge

the district to look at food service program and proposed location of food service in a

central location

 

- Molly Blauvet: regarding Safe Routes to Schools, hope safe access will be considered

moving forward with the design at the beginning. Regarding a 4th Street square - would like

to see that natural access opened up and continued to Union; multi-use path at all times of

day; hopes this can find funding and a place in the design. Concerned about the safety

aspect especially during construction.

 

Mr. Pollard confirmed in response to Trustee Llorens Gulati’s inquiry that student voice was

involved in the design. Ms. Llorens Gulati noted regarding a path and Safe Routes to Schools

that it is good to have a design done so when funding comes available it is ready to go;

looking to the future and the proposed movement of the Downtown bus terminal, it makes

sense to work a path into the design; would love to see more trees and seating areas in the

shade.

 

President Kertz voiced her concerns about spending a lot of time on a pathway that was not

part of the Master Plan. She expressed that any notation of it on the schematic should be

labeled as a future consideration if it is approved to be included in the plan. She noted that

spending time and resources on something that is not part of the approved Master Plan

takes time away from things that were approved. She asked Mr. Gebbie whether the

concerns he expressed about the schematic design meant he did not approve of the design

moving forward. Mr. Gebbie clarified that he recommended moving forward but asked that

the Food Service program be kept in mind - make it more appealing and accessible for

students.

 

Trustee Knell voiced his support for more trees for outdoor shaded seating.

 

Trustee Jackson noted her pleasure in the concept of a 4th Street plaza; an idea she said has

been around through the Master Planning process. The tearing down of the science building,

which was in the Master Plan is no longer part of the plan. It is not black and white, there is

room to work within the conceptual plan. She noted the bond talks about safe access to

schools and that a multi-use path is not out of the question. She expressed if it is on the plan

the district can go forward and ask for funding from TAM. Parents have been asking for it for

some time. She stated she would like to see a way to include it.

 

President Kertz noted that her comment was more about other entities working on a

pathway, which is fine, but did not want to see it impacting district resources and time. She

noted it is not part of the current bond funding and recommended having it on future plans.

Dr. Zaich noted that traffic consultant David Parisi is talking with Public Works, the City, TAM

and Safe Routes to Schools regarding a collaboration on a pathway. Trustee Jackson

recommended this happen in a public forum; a presentation at the next Safe Routes to

Schools meeting.

 

- Molly Blauvet: needs to be part of the drawings; would like to see all agencies involved

 

- Glenn Dennis: energized community that cares about safety of students; the idea of

creating this safer pathway to school is from new participation on the Site Design

Committee. Hope to work with the City and other public entities in the future.

 

President Kertz reiterated her recommendation that there be no impact on district

resources and time for something we have not said we are moving forward. Trustee Llorens

Gulati expressed her thoughts that this is the time to make changes to the Master Plan.

 

Trustee Tuatagaloa inquired of Mr. Savidge what the best practice is for moving forward and

still having issues that the community wants to look at. He noted that there have been

conversations about this pathway for the past 10 years, but to build it now is not affordable.

He voiced this is not just about a pathway, but would involve a field change, flood plain

considerations, drop-off issues, and fire station issues. All of that would need to be figured

out. Mr. Savidge recommended the Board approve the design as it presented today. He

noted a pathway is a better tag on to the STEAM building and the next phase, noting there

are many unknowns, plus improvement can be made to other routes. He stressed the

importance of getting the projects going with the schematics presented here tonight. He

noted that the committee came to the agreement to move forward with designs, with the

understanding that a multi-use pathway was for the future.

 

Trustee Knell reminded that traffic consultant David Parisi is working on it, recommending

the Board move forward with the consent item to approve the schematics. He noted

information is needed from TAM and Public Works regarding improving eggress and ingress

to the site.

 

  1. CAPITAL FACILITIES PROGRAM CONSENT AGENDA: (ESD/HSD) (All items appearing on the

Capital Facilities Program Consent Agenda are approved in one action by the Board. Trustees, staff

or members of the public may request that an item be pulled for discussion prior to Capital

Facilities Program Consent Agenda approval)

Minutes:

President Kertz requested that CFP Consent Agenda item #2 be pulled for discussion. Trustee

Tuatagaloa pulled item # 3 for discussion. Trustee Jackson pulled item #10 for discussion.

M/S/c (Tuatagaloa, Knell) the Board voted 5-0 to approve the remaining CFP Consent Agenda items,

with the exception of #2,3, and 10, by the following vote:

Rachel Kertz - YES

Greg Knell - YES

Linda M. Jackson - YES

REVISED REVISED

Maika Llorens Gulati - YES

Natu Tuatagaloa – YES

 

X.1. CAPITAL FACILITIES PROGRAM: (HSD) Approval of Schematic Designs for Terra Linda

High School Cafeteria, Kitchen, Library, Music and Drama Projects

Motion Passed: Approval of the schematic designs for Terra Linda High School's Cafeteria,

Kitchen, Library, Music and Drama Projects. Passed with a motion by Natu Tuatagaloa and

a second by Greg Knell.

Yes Linda Jackson

Yes Rachel Kertz

Yes Greg Knell

Yes Ms. Maika Llorens Gulati

Yes Natu Tuatagaloa

 

X.2. CAPITAL FACILITIES PROGRAM: (HSD) Approval of Schematic Designs for San Rafael

High School Kitchen, Commons and Administration Projects and Madrone Continuation

Project

Motion Passed: Approval of the schematic designs for San Rafael High School's Kitchen,

Commons, and Administration Projects and Madrone Continuation Project, as presented.

There was discussion regarding the inclusion of a multi-use pathway from 4th Street to the

entry of SRHS. There was advocacy by some trustees to include the multi-use pathway in

schematic design at this time. The Board President reminded the Board and audience that a

multi-use pathway was not included in the approved Long Range Facility Plan. The approved

motion included an amendment to recognize work on the pathway. The Board President

expressed concerns regarding any 2015 Bond funds being used for any multi-use pathway

review or investigation. The Superintendent asked a clarifying question as to the direction of

the Board regarding potential funding for a multi-use pathway. A majority of the Board did

not provide direction to change the presented schematic design for SRHS and/or to

advocate funds for this purpose. Passed with a motion by Linda Jackson and a second by

Ms. Maika Llorens Gulati.

Yes Linda Jackson

No Rachel Kertz

Yes Greg Knell

Yes Ms. Maika Llorens Gulati

No Natu Tuatagaloa

 

President Kertz noted the importance of continuing the pathway discussion, and looking

forward to other updates driven by other organizations; not using District resources at this

time.

 

X.3. CAPITAL FACILITIES PROGRAM: (HSD) Authorization for Filing of the Notice of

Completion San Rafael High School HVAC Project

Motion Passed: Authorization from the Board of Education to file the Notice of Completion

for the San Rafael High School HVAC Project. Passed with a motion by Natu Tuatagaloa

and a second by Ms. Maika Llorens Gulati.

Yes Linda Jackson

Yes Rachel Kertz

Yes Greg Knell

Yes Ms. Maika Llorens Gulati

Yes Natu Tuatagaloa

Minutes:

In response to Trustee Tuatagaloa's request for review of the project, Dr. Zaich noted a

more specific report can be provided at the next meeting, but he noted a punch list has been

run, ceiling tiles were up before the start of school, and staff is happy with the AC.

 

X.4. CAPITAL FACILITIES PROGRAM: (HSD) Review and Recommendation Determining

Terra Linda High School for Categorical Exemption under the California Environmental

Quality Act ("CEQA")

Motion Passed: Determine the Terra Linda High School projects are Categorically Exempt

from CEQA and approve the filing of a Notice of Exemption under CEQA. Passed with a

motion by Natu Tuatagaloa and a second by Greg Knell.

Yes Linda Jackson

Yes Rachel Kertz

Yes Greg Knell

Yes Ms. Maika Llorens Gulati

Yes Natu Tuatagaloa

 

X.5. CAPITAL FACILITIES PROGRAM: (ESD) Review and Recommendation Determining San

Pedro Elementary School for Categorical Exemption under the California Environmental

Quality Act ("CEQA")

Motion Passed: Determine the San Pedro Elementary School projects are Categorically

Exempt from CEQA and approve the filing of a Notice of Exemption under CEQA. Passed

with a motion by Natu Tuatagaloa and a second by Greg Knell.

Yes Linda Jackson

Yes Rachel Kertz

Yes Greg Knell

Yes Ms. Maika Llorens Gulati

Yes Natu Tuatagaloa

 

X.6. CAPITAL FACILITIES PROGRAM: (HSD) Final Adoption of Educational Specifications for

Capital Facilities Project Madrone Continuation

Motion Passed: Approval of the adoption of the attached Educational Specifications for

Madrone Continuation School. Passed with a motion by Natu Tuatagaloa and a second by

REVISED REVISED

Greg Knell.

Yes Linda Jackson

Yes Rachel Kertz

Yes Greg Knell

Yes Ms. Maika Llorens Gulati

Yes Natu Tuatagaloa

 

X.7. CAPITAL FACILITIES PROGRAM: (HSD) Final Adoption of Educational Specifications for

Capital Facilities Project Terra Linda High School

Motion Passed: Adoption of the attached Educational Specifications for Terra Linda High

School. Passed with a motion by Natu Tuatagaloa and a second by Greg Knell.

Yes Linda Jackson

Yes Rachel Kertz

Yes Greg Knell

Yes Ms. Maika Llorens Gulati

Yes Natu Tuatagaloa

 

X.8. CAPITAL FACILITIES PROGRAM: (ESD/HSD) Consideration of Proposed Modification

No. 4 to Independent Consultant Agreement of Millennium Consulting Associates

("MECA") for Phase 1 Environmental Services at Laurel Dell, Davidson, and Annex

Motion Passed: Approval of Modification No. 4 to the Independent Consultant Agreement

for Millennium Consulting Associates. Passed with a motion by Natu Tuatagaloa and a

second by Greg Knell.

Yes Linda Jackson

Yes Rachel Kertz

Yes Greg Knell

Yes Ms. Maika Llorens Gulati

Yes Natu Tuatagaloa

 

X.9. CAPITAL FACILITIES PROGRAM: (ESD/HSD) Consideration of Proposed Modification to

Independent Consultant Agreement for Renewable Energy Systems Consultant, SAGE

Renewables

Motion Passed: Approval of Modification to Independent Consultant Agreement with SAGE

Renewables. Passed with a motion by Natu Tuatagaloa and a second by Greg Knell.

Yes Linda Jackson

Yes Rachel Kertz

Yes Greg Knell

Yes Ms. Maika Llorens Gulati

Yes Natu Tuatagaloa

 

X.10. CAPITAL FACILITIES PROGRAM: (ESD/HSD) Review and Approval of Energy Manager

Fellowship with Strategic Energy Innovations ("SEI") for Prop. 39 Projects

REVISED REVISED

Motion Passed: Approval of the collaboration with Strategic Energy Innovations for an

Energy Manager Fellowship for Proposition 39 projects, with the amendment that the $40K

is coming from Prop 39 funds and not out of Measure A and B bond funds.

Passed with a motion by Linda Jackson and a second by Ms. Maika Llorens Gulati.

Yes Linda Jackson

Yes Rachel Kertz

Yes Greg Knell

Yes Ms. Maika Llorens Gulati

Yes Natu Tuatagaloa

Minutes:

In response to Trustee Jackson's question about the $40K funding for the Energy Manager

Fellow, Dr. Zaich clarified that the funds are coming out of Prop. 39 funds and not Measure

A and B, noting an error in the agenda item.

 

X.11. CAPITAL FACILITIES PROGRAM: (ESD/HSD) Approval of Appointment of Member to

the San Rafael City Schools District Citizens Bond Oversight Committee ("CBOC") Carston

Andersen

Motion Passed: Approve the appointment of Carsten Andersen to serve one (1) year as

"Taxpayer Organization Member" of the Citizens' Bond Oversight Committee, effective

December 18, 2017. Passed with a motion by Natu Tuatagaloa and a second by Greg Knell.

Yes Linda Jackson

Yes Rachel Kertz

Yes Greg Knell

Yes Ms. Maika Llorens Gulati

Yes Natu Tuatagaloa