2/5/2018 Board Meeting

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Board Minutes

 

  1. CAPITAL FACILITIES PROGRAM CONSENT AGENDA: (ESD/HSD) (All items appearing on the

Capital Facilities Program Consent Agenda are approved in one action by the Board. Trustees, staff

or members of the public may request that an item be pulled for discussion prior to Capital

Facilities Program Consent Agenda approval)

 

IX.1. CAPITAL FACILITIES PROGRAM: (ESD) Approval of Proposed Supplemental Agreement

No. 6 to Master Agreement for Supplementary Architectural / Engineering Services at

Laurel Dell Elementary School Quattrocchi Kwok Architects

Motion Passed: Approval of Supplemental Agreement No. 6 to the Master Agreement of

Quattrocchi Kwok Architects. Passed with a motion by Linda Jackson and a second by

Rachel Kertz.

Yes Linda Jackson

Yes Rachel Kertz

Yes Greg Knell

Yes Ms. Maika Llorens Gulati

Absent Natu Tuatagaloa

 

IX.2. CAPITAL FACILITIES PROGRAM: (ESD) Approval of Proposed Modification No. 3 to

Independent Consultant Agreement for Venetia Valley Elementary School Site Survey BKF

Engineers

Motion Passed: Approval of Modification No. 3 to Independent Consultant Agreement with

BKF Engineers. Passed with a motion by Linda Jackson and a second by Rachel Kertz.

Yes Linda Jackson

Yes Rachel Kertz

Yes Greg Knell

Yes Ms. Maika Llorens Gulati

Absent Natu Tuatagaloa

 

IX.3. CAPITAL FACILITIES PROGRAM: (ESD) Approval of Supplemental Agreement No. 5 to

Master Agreement for Architectural Services for SVA Architects, Inc.

Motion Passed: Approval of Supplemental Agreement No. 5 to the Master Agreement of

SVA Architects, Inc. Passed with a motion by Linda Jackson and a second by Rachel Kertz.

Yes Linda Jackson

Yes Rachel Kertz

Yes Greg Knell

Yes Ms. Maika Llorens Gulati

Absent Natu Tuatagaloa

 

IX.4. CAPITAL FACILITIES PROGRAM: (ESD) Approval of Change Order No. 1 to the Contract

of Massa Construction for the Bahia Vista Shade Structure Project

Motion Passed: Approve Change Order No. 1 to the Contract of Massa Construction for the

Bahia Vista Shade Structure Project. Passed with a motion by Linda Jackson and a second by

Rachel Kertz.

Yes Linda Jackson

Yes Rachel Kertz

Yes Greg Knell

VIII.7. UPDATE: (ESD/HSD) Capital Facilities Program

 

Senior Director Dr. Dan Zaich provided a Capital Facilities Program update:

- SRHS Stadium: reviewed items that have been completed and those in progress; stadium

lighting is up; making good progress with the clear weather; on timeline track for the

restroom and concession stand installation

 

- Lease leaseback procurement of contractors and general contractors in progress;

onboarding developers /contractors to work in a collaborative way; cost savings in reviewing

and evaluating engineering all together

 

- Introduction of contractors who are being recommended on this agenda: Bob Alten who

will be working on VV projects - he described the transparent process with lease leaseback

and the process to get sub-contractors; Reneisha Manuel with Swinerton who will be

working on LD where conventional building will be done; Will Cannel with JLA who will be

working on ... with modular construction

 

- Best value criteria process results in knowledgeable contractors; required procedures and

guidelines were used to evaluate each of the qualifications and proposals that were

submitted by eleven contractors; an extensive interview process was used with principals,

board representation and the CFP team to review and score the proposals

 

- Attorneys Mark Kelley and Lauren Charneski of Dannis Woliver Kelley reviewed the new

lease leaseback statute: criteria and selection based on qualification and not low bid;

allowed to have the same contractor now for predesign and construction, but still a two

phase process. The agreements on this agenda do not include the Guaranteed Maximum

Price (GMP). After the plans come back from DSA the GMP will be developed with real costs

and an amendment will be brought back to the Board to approve the agreements with the

GMP. With tonight's approval the developers can move forward with design assistance and

the architects can move to design and submission to DSA. The resolution on this agenda is

with findings for best value determination.

 

Dr. Zaich reviewed next steps for this summer: transitional housing will begin across the

district; CTE building at SRHS will come down; GMP negotiations needs to wait until

drawings are approved by DSA; RFP/Q is out.

 

Dr. Zaich responded to trustee questions regarding the delay in getting the concession stand

due to the many districts ordering modular, and any delays related to the fires in the state,

noting that we may see costs driven up next year and districts with smaller projects are

struggling with escalation related to the fires now.

 

  1. CAPITAL FACILITIES PROGRAM CONSENT AGENDA: (ESD/HSD) (All items appearing on the

Capital Facilities Program Consent Agenda are approved in one action by the Board. Trustees, staff

or members of the public may request that an item be pulled for discussion prior to Capital

Facilities Program Consent Agenda approval)

 

Trustee Jackson requested that CFP Consent Agenda item # 6 be pulled for discussion.

M/S/c (Tuatagaloa, Jackson) the Board voted 5-0 to approve the balance of the CFP Consent Agenda

items, with the exception of item # 6, by the following vote:

Rachel Kertz - YES

Greg Knell - YES

Linda M. Jackson - YES

Maika Llorens Gulati - YES

Natu Tuatagaloa – YES

 

IX.1. CAPITAL FACILITIES PROGRAM: (ESD) Approval of Resolution #1718-11, Supporting

Award of Lease-Leaseback Agreements for San Rafael City Schools (SRCS) Elementary

School Projects Pursuant to Education Code Section 17406

Motion Passed: Approval of Resolution #1718-11, making written findings regarding Best

Value determinations for each of the four (4) Projects and supporting award of LeaseLeaseback

Agreements with the above selected contractors for the Projects. Passed with a

motion by Natu Tuatagaloa and a second by Linda Jackson.

Yes Linda Jackson

Yes Rachel Kertz

Yes Greg Knell

Yes Ms. Maika Llorens Gulati

Yes Natu Tuatagaloa

 

IX.2. CAPITAL FACILITIES PROGRAM: (ESD) Approval of Final Lease-Leaseback Agreements

for the Venetia Valley K-8 Project Alten Construction, Inc.

Motion Passed: Approval of Final Lease-Leaseback Agreements for the Venetia Valley K-8

Project Alten Construction, Inc. Passed with a motion by Natu Tuatagaloa and a second by

Linda Jackson.

Yes Linda Jackson

Yes Rachel Kertz

Yes Greg Knell

Yes Ms. Maika Llorens Gulati

Yes Natu Tuatagaloa

IX.3. CAPITAL FACILITIES PROGRAM: (ESD) Approval of Final Lease-Leaseback Agreements

for the Davidson Middle School Project Jeff Luchetti Construction, Inc.

Motion Passed: Approval of final Lease-Leaseback Agreements with Jeff Luchetti

Construction, Inc. for the Davidson Middle School Project. Passed with a motion by Natu

Tuatagaloa and a second by Linda Jackson.

Yes Linda Jackson

Yes Rachel Kertz

Yes Greg Knell

Yes Ms. Maika Llorens Gulati

Yes Natu Tuatagaloa

 

IX.4. CAPITAL FACILITIES PROGRAM: (ESD) Approval of Final Lease-Leaseback Agreements

for the San Pedro Elementary School Project Jeff Luchetti Construction, Inc.

Motion Passed: Approval of final Lease-Leaseback Agreements with Jeff Luchetti

Construction, Inc. for the San Pedro Elementary School Project. Passed with a motion by

Natu Tuatagaloa and a second by Linda Jackson.

Yes Linda Jackson

Yes Rachel Kertz

Yes Greg Knell

Yes Ms. Maika Llorens Gulati

Yes Natu Tuatagaloa

 

IX.5. CAPITAL FACILITIES PROGRAM: (ESD) Approval of Final Lease-Leaseback Agreements

for the Laurel Dell Elementary School Project Swinerton Builders,Inc.

Motion Passed: Approval of Final Lease-Leaseback Agreements for the Laurel Dell

Elementary School Project Swinerton Builders,Inc. Passed with a motion by Natu

Tuatagaloa and a second by Linda Jackson.

Yes Linda Jackson

Yes Rachel Kertz

Yes Greg Knell

Yes Ms. Maika Llorens Gulati

Yes Natu Tuatagaloa

 

IX.6. CAPITAL FACILITIES PROGRAM: (ESD) Authorization for Filing of the Notice of

Completion Bahia Vista Lunch Shelter Project

Motion Passed: Authorization to file the Notice of Completion for the Bahia Vista Lunch

Shelter Project. Passed with a motion by Linda Jackson and a second by Natu Tuatagaloa.

Yes Linda Jackson

Yes Rachel Kertz

Yes Greg Knell

Yes Ms. Maika Llorens Gulati

Yes Natu Tuatagaloa

 

Trustee Jackson stated that she pulled this item to recognize staff's efforts to develop and

include cost tracking so that the board and public can follow bond expenses, from original

contract through change orders to final cost.

In response to Trustee Jackson's question regarding cost increase because of larger shade

structure, Dr. Zaich noted that the increase will be folded into the Notice of Completion so

we can see where the project ended up; BV got a bigger shade structure but landed on

budget.

 

IX.7. CAPITAL FACILITIES PROGRAM: (ESD) Approval of Memorandum of

Understanding between San Rafael City Schools ("SRCS") and the Marin Jewish

Community Campus ("MJCC")

Motion Passed: Approval of the Memorandum of Understanding between San Rafael City

Schools ("SRCS") and the Marin Jewish Community Campus ("MJCC"). Passed with a motion

by Natu Tuatagaloa and a second by Linda Jackson.

Yes Linda Jackson

Yes Rachel Kertz

Yes Greg Knell

Yes Ms. Maika Llorens Gulati

Yes Natu Tuatagaloa

 

Trustee Kertz expressed her appreciation for the partners coming together for these

projects.