IX.5. UPDATE: (ESD/HSD) Capital Facilities Program
Minutes:
Senior Director Dr. Dan Zaich introduced this presentation to include an update on construction, a stadium update, and schematic design reviews.
Construction and Stadium updates:
- Regarding the lease-leaseback process - 30 contractors were interviewed; working with 4 general contractors and legal counsel to prepare the awards of contract for review
- Stadium should be ready to play by the April 20th target date
- A draft of the job site work signage will be shared before posting
Schematic Design Reviews:
TLHS: Architect Wally Gordon reviewed schematic designs:
- 12-15 site committee meetings were held
- Centralized food service
- Reconfiguration of performing arts
- Library media center as part of the student commons
- Big moves- gym where food service currently is
- Looked at design of Amazon.com headquarters in Seattle and their use of hard surfaces, acoustics, natural light and invigorating space
- Library collaboration rooms where you can be observable or be observed
- Making cafeteria feel bigger
- Library to include student classroom facilities, labs, project and production area, career center, courtyard
- Theater and performing arts, innovation hub; created courtyard to open up a core entry to campus
SRHS: Architect Lee Pollard reviewed schematic designs:
- 2-story building for administration, with student services on second floor
- Student common area to be new center to campus
- Future CTE STEM building where cafeteria and MHS are currently
- 38 meetings were held to get to this point in the design; factors that influenced were Ed
Specs and feedback from the Design Committee
- Student services/common space for gathering and student work space, access to student services and student store
- Food service area also for community meetings and gathering area
- Site improvements to drop off zone
- Administration access to center of campus
- Stepped amphitheater with seating
- Ideas for a future square with access to 4th Street
- Solar panels included in designs
- Separate design process for MHS as an independent school; weave needs into the campus layout with 5 new classes, support space, administration in front of school, small common space, easy access to quad, new separate entrance to school- move into design development on main building for submission to the Board in February
- Interim housing will be located on basketball courts next to the gym
- Designs within budget but have to watch costs moving forward Mr. Pollard responded to Trustee Jackson's questions regarding MHS’s work being separate from the SRHS budget and the SRHS budget as compared to the TLHS budget.
The following individuals addressed the Board regarding this item:
- Peter Gebbie: regarding appreciation for the district, Van Pelt and HY architect team on the design development; take into consideration movement of students from buildings and external environments -shade and outdoor seating areas; how students access campus - solution from the traffic study lacking clarity. Safe Routes to School working with Transportation Authority of Marin (TAM), the City and SRCS - would like to understand options. Parents want to move forward with a proposed walkway from 4th street. Challenge the district to look at food service program and proposed location of food service in a central location
- Molly Blauvet: regarding Safe Routes to Schools, hope safe access will be considered moving forward with the design at the beginning. Regarding a 4th Street square - would like to see that natural access opened up and continued to Union; multi-use path at all times of day; hopes this can find funding and a place in the design. Concerned about the safety aspect especially during construction.
Mr. Pollard confirmed in response to Trustee Llorens Gulati’s inquiry that student voice was involved in the design. Ms. Llorens Gulati noted regarding a path and Safe Routes to Schools that it is good to have a design done so when funding comes available it is ready to go; looking to the future and the proposed movement of the Downtown bus terminal, it makes sense to work a path into the design; would love to see more trees and seating areas in the shade.
President Kertz voiced her concerns about spending a lot of time on a pathway that was not part of the Master Plan. She expressed that any notation of it on the schematic should be labeled as a future consideration if it is approved to be included in the plan. She noted that spending time and resources on something that is not part of the approved Master Plan takes time away from things that were approved. She asked Mr. Gebbie whether the concerns he expressed about the schematic design meant he did not approve of the design moving forward. Mr. Gebbie clarified that he recommended moving forward but asked that the Food Service program be kept in mind - make it more appealing and accessible for students.
Trustee Knell voiced his support for more trees for outdoor shaded seating.
Trustee Jackson noted her pleasure in the concept of a 4th Street plaza; an idea she said has been around through the Master Planning process. The tearing down of the science building, which was in the Master Plan is no longer part of the plan. It is not black and white, there is room to work within the conceptual plan. She noted the bond talks about safe access to schools and that a multi-use path is not out of the question. She expressed if it is on the plan the district can go forward and ask for funding from TAM. Parents have been asking for it for some time. She stated she would like to see a way to include it.
President Kertz noted that her comment was more about other entities working on a pathway, which is fine, but did not want to see it impacting district resources and time. She noted it is not part of the current bond funding and recommended having it on future plans. Dr. Zaich noted that traffic consultant David Parisi is talking with Public Works, the City, TAM and Safe Routes to Schools regarding a collaboration on a pathway. Trustee Jackson recommended this happen in a public forum; a presentation at the next Safe Routes to Schools meeting.
- Molly Blauvet: needs to be part of the drawings; would like to see all agencies involved
- Glenn Dennis: energized community that cares about safety of students; the idea of creating this safer pathway to school is from new participation on the Site Design Committee. Hope to work with the City and other public entities in the future.
President Kertz reiterated her recommendation that there be no impact on district resources and time for something we have not said we are moving forward. Trustee Llorens Gulati expressed her thoughts that this is the time to make changes to the Master Plan.
Trustee Tuatagaloa inquired of Mr. Savidge what the best practice is for moving forward and still having issues that the community wants to look at. He noted that there have been conversations about this pathway for the past 10 years, but to build it now is not affordable. He voiced this is not just about a pathway, but would involve a field change, flood plain considerations, drop-off issues, and fire station issues. All of that would need to be figured out. Mr. Savidge recommended the Board approve the design as it presented today. He noted a pathway is a better tag on to the STEAM building and the next phase, noting there are many unknowns, plus improvement can be made to other routes. He stressed the importance of getting the projects going with the schematics presented here tonight. He noted that the committee came to the agreement to move forward with designs, with the understanding that a multi-use pathway was for the future.
Trustee Knell reminded that traffic consultant David Parisi is working on it, recommending the Board move forward with the consent item to approve the schematics. He noted information is needed from TAM and Public Works regarding improving eggress and ingress to the site.
- CAPITAL FACILITIES PROGRAM CONSENT AGENDA: (ESD/HSD) (All items appearing on the Capital Facilities Program Consent Agenda are approved in one action by the Board. Trustees, staff or members of the public may request that an item be pulled for discussion prior to Capital Facilities Program Consent Agenda approval)
Minutes:
President Kertz requested that CFP Consent Agenda item #2 be pulled for discussion. Trustee Tuatagaloa pulled item # 3 for discussion. Trustee Jackson pulled item #10 for discussion. M/S/c (Tuatagaloa, Knell) the Board voted 5-0 to approve the remaining CFP Consent Agenda items, with the exception of #2,3, and 10, by the following vote:
Rachel Kertz - YES
Greg Knell - YES
Linda M. Jackson - YES
REVISED REVISED
Maika Llorens Gulati - YES
Natu Tuatagaloa – YES
X.1. CAPITAL FACILITIES PROGRAM: (HSD) Approval of Schematic Designs for Terra Linda High School Cafeteria, Kitchen, Library, Music and Drama Projects
Motion Passed: Approval of the schematic designs for Terra Linda High School's Cafeteria, Kitchen, Library, Music and Drama Projects. Passed with a motion by Natu Tuatagaloa and a second by Greg Knell.
Yes Linda Jackson
Yes Rachel Kertz
Yes Greg Knell
Yes Ms. Maika Llorens Gulati
Yes Natu Tuatagaloa
X.2. CAPITAL FACILITIES PROGRAM: (HSD) Approval of Schematic Designs for San Rafael High School Kitchen, Commons and Administration Projects and Madrone Continuation Project
Motion Passed: Approval of the schematic designs for San Rafael High School's Kitchen, Commons, and Administration Projects and Madrone Continuation Project, as presented. There was discussion regarding the inclusion of a multi-use pathway from 4th Street to the entry of SRHS. There was advocacy by some trustees to include the multi-use pathway in schematic design at this time. The Board President reminded the Board and audience that a multi-use pathway was not included in the approved Long Range Facility Plan. The approved motion included an amendment to recognize work on the pathway. The Board President expressed concerns regarding any 2015 Bond funds being used for any multi-use pathway review or investigation. The Superintendent asked a clarifying question as to the direction of the Board regarding potential funding for a multi-use pathway. A majority of the Board did not provide direction to change the presented schematic design for SRHS and/or to advocate funds for this purpose. Passed with a motion by Linda Jackson and a second by Ms. Maika Llorens Gulati.
Yes Linda Jackson
No Rachel Kertz
Yes Greg Knell
Yes Ms. Maika Llorens Gulati
No Natu Tuatagaloa
President Kertz noted the importance of continuing the pathway discussion, and looking forward to other updates driven by other organizations; not using District resources at this time.
X.3. CAPITAL FACILITIES PROGRAM: (HSD) Authorization for Filing of the Notice of Completion San Rafael High School HVAC Project
Motion Passed: Authorization from the Board of Education to file the Notice of Completion for the San Rafael High School HVAC Project. Passed with a motion by Natu Tuatagaloa and a second by Ms. Maika Llorens Gulati.
Yes Linda Jackson
Yes Rachel Kertz
Yes Greg Knell
Yes Ms. Maika Llorens Gulati
Yes Natu Tuatagaloa
Minutes:
In response to Trustee Tuatagaloa's request for review of the project, Dr. Zaich noted a more specific report can be provided at the next meeting, but he noted a punch list has been run, ceiling tiles were up before the start of school, and staff is happy with the AC.
X.4. CAPITAL FACILITIES PROGRAM: (HSD) Review and Recommendation Determining Terra Linda High School for Categorical Exemption under the California Environmental Quality Act ("CEQA")
Motion Passed: Determine the Terra Linda High School projects are Categorically Exempt from CEQA and approve the filing of a Notice of Exemption under CEQA. Passed with a motion by Natu Tuatagaloa and a second by Greg Knell.
Yes Linda Jackson
Yes Rachel Kertz
Yes Greg Knell
Yes Ms. Maika Llorens Gulati
Yes Natu Tuatagaloa
X.5. CAPITAL FACILITIES PROGRAM: (ESD) Review and Recommendation Determining San Pedro Elementary School for Categorical Exemption under the California Environmental Quality Act ("CEQA")
Motion Passed: Determine the San Pedro Elementary School projects are Categorically Exempt from CEQA and approve the filing of a Notice of Exemption under CEQA. Passed with a motion by Natu Tuatagaloa and a second by Greg Knell.
Yes Linda Jackson
Yes Rachel Kertz
Yes Greg Knell
Yes Ms. Maika Llorens Gulati
Yes Natu Tuatagaloa
X.6. CAPITAL FACILITIES PROGRAM: (HSD) Final Adoption of Educational Specifications for Capital Facilities Project Madrone Continuation
Motion Passed: Approval of the adoption of the attached Educational Specifications for Madrone Continuation School. Passed with a motion by Natu Tuatagaloa and a second by REVISED REVISED Greg Knell.
Yes Linda Jackson
Yes Rachel Kertz
Yes Greg Knell
Yes Ms. Maika Llorens Gulati
Yes Natu Tuatagaloa
X.7. CAPITAL FACILITIES PROGRAM: (HSD) Final Adoption of Educational Specifications for Capital Facilities Project Terra Linda High School
Motion Passed: Adoption of the attached Educational Specifications for Terra Linda High School. Passed with a motion by Natu Tuatagaloa and a second by Greg Knell.
Yes Linda Jackson
Yes Rachel Kertz
Yes Greg Knell
Yes Ms. Maika Llorens Gulati
Yes Natu Tuatagaloa
X.8. CAPITAL FACILITIES PROGRAM: (ESD/HSD) Consideration of Proposed Modification No. 4 to Independent Consultant Agreement of Millennium Consulting Associates ("MECA") for Phase 1 Environmental Services at Laurel Dell, Davidson, and Annex
Motion Passed: Approval of Modification No. 4 to the Independent Consultant Agreement for Millennium Consulting Associates. Passed with a motion by Natu Tuatagaloa and a second by Greg Knell.
Yes Linda Jackson
Yes Rachel Kertz
Yes Greg Knell
Yes Ms. Maika Llorens Gulati
Yes Natu Tuatagaloa
X.9. CAPITAL FACILITIES PROGRAM: (ESD/HSD) Consideration of Proposed Modification to Independent Consultant Agreement for Renewable Energy Systems Consultant, SAGE Renewables
Motion Passed: Approval of Modification to Independent Consultant Agreement with SAGE Renewables. Passed with a motion by Natu Tuatagaloa and a second by Greg Knell.
Yes Linda Jackson
Yes Rachel Kertz
Yes Greg Knell
Yes Ms. Maika Llorens Gulati
Yes Natu Tuatagaloa
X.10. CAPITAL FACILITIES PROGRAM: (ESD/HSD) Review and Approval of Energy Manager Fellowship with Strategic Energy Innovations ("SEI") for Prop. 39 Projects REVISED REVISED
Motion Passed: Approval of the collaboration with Strategic Energy Innovations for an Energy Manager Fellowship for Proposition 39 projects, with the amendment that the $40K is coming from Prop 39 funds and not out of Measure A and B bond funds. Passed with a motion by Linda Jackson and a second by Ms. Maika Llorens Gulati.
Yes Linda Jackson
Yes Rachel Kertz
Yes Greg Knell
Yes Ms. Maika Llorens Gulati
Yes Natu Tuatagaloa
Minutes:
In response to Trustee Jackson's question about the $40K funding for the Energy Manager Fellow, Dr. Zaich clarified that the funds are coming out of Prop. 39 funds and not Measure A and B, noting an error in the agenda item.
X.11. CAPITAL FACILITIES PROGRAM: (ESD/HSD) Approval of Appointment of Member to the San Rafael City Schools District Citizens Bond Oversight Committee ("CBOC") Carston Andersen
Motion Passed: Approve the appointment of Carsten Andersen to serve one (1) year as "Taxpayer Organization Member" of the Citizens' Bond Oversight Committee, effective December 18, 2017. Passed with a motion by Natu Tuatagaloa and a second by Greg Knell.
Yes Linda Jackson
Yes Rachel Kertz
Yes Greg Knell
Yes Ms. Maika Llorens Gulati
Yes Natu Tuatagaloa
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